Right-size your hybrid office: required desks, sharing ratio, sq ft, and full space-type breakdown.
- Right-size your hybrid office: required desks, sharing ratio, sq ft, and full space-type breakdown.
- Quantifies dollars saved versus traditional 1:1 assigned seating.
- Calibrated to Class A space-planning norms.
Hybrid Work Office Sizer
TL;DR
- Right-size your hybrid office: required desks, sharing ratio, sq ft, and full space-type breakdown.
- Quantifies dollars saved versus traditional 1:1 assigned seating.
- Calibrated to Class A space-planning norms.
Methodology
Peak on-site utilization = days_in_office / 5 + 10% buffer. Sharing tolerance applies a multiplier (low 0.95, medium 0.8, high 0.65). Space breakdown uses Class A norms: 70 sf/desk, 150 sf/private office, ~12 sf/seat collaboration, ~18 sf/seat amenity, plus meeting / phone-booth / circulation. A 22% loss factor converts net usable to rentable. Traditional baseline assumes 180 sf/person rentable; annual savings = (traditional − hybrid) × rent psf.
How to use it
- Enter your headcount — Total staff and how many of them get private offices.
- Set the policy — Days per week required on-site and how comfortable the company is with desk sharing.
- Add meeting intensity — Higher meeting load adds meeting room and phone booth area.
- Review the footprint — See required desks, sharing ratio, sq ft range, and savings versus traditional 1:1.
Frequently asked questions
- What sharing ratio is realistic?
- Most hybrid Class A occupiers land between 1.2:1 and 1.6:1 (people per desk). Heavily flexible cultures push to 2:1+.
- Should I plan for 100% in-office days?
- No — but build in a 10–15% surge buffer above expected peak attendance to absorb all-hands and team-onsite days.
- Are private offices included?
- Yes. Exec/private headcount is sized at 150 sf each and excluded from the desk-sharing pool.
- How does this compare to the Office Space Calculator?
- The Space Calculator sizes for any work style; this tool focuses specifically on hybrid policies and quantifies the savings vs assigned seating.
- Do the savings include fit-out?
- No — savings are recurring rent only. Smaller footprints also reduce one-time fit-out">fit-out capex roughly proportionally.